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Office Leader Job

Company Name:
J&J Family of Companies
Johnson & Johnson companies are equal opportunity employers.
Office Leader
Description
Janssen Labs, part of Janssen Research & Development, L.L.C, is hiring an Office Leader to be located in San Francisco, CA.
Janssen Labs is a life science incubator providing emerging companies many of the advantages of being in a big company, without the capital investment. Janssen Labs offers singular bench tops, modular wet lab units and office space on a short-term basis, allowing companies to pay only for the space they need, with an option to quickly expand when they have the resources to do so.
Janssen Research & Development, L.L.C. develops treatments that improve the health and lifestyles of people worldwide. Research and development areas encompass novel targets in neurologic disorders, gastroenterology, oncology, infectious disease, diabetes, hematology, metabolic disorders, immunologic disorders, and reproductive medicine.
Janssen Pharmaceuticals, Inc., a pharmaceutical company of Johnson & Johnson, provides medicines for an array of health concerns in several therapeutic areas, including: attention deficit hyperactivity disorder (ADHD), cardiovascular disease, general medicine (acid reflux disease, infectious diseases), mental health (bipolar I disorder, schizophrenia), neurologics (Alzheimer's disease, epilepsy, migraine prevention and treatment), pain management, and women's health. Our ultimate goal is to help people live healthy lives. We have produced and marketed many first-in-class prescription medications and are poised to serve the broad needs of the healthcare market - from patients to practitioners, from clinics to hospitals. For more about Janssen Pharmaceuticals, Inc., one of the Pharmaceutical Companies of Johnson & Johnson,
The Office Leader coordinates office operations and promoting and managing organizational effectiveness in the pharmaceutical/biotech industry. This key support role for the organization's mission includes implementation of operating systems, processes, and policies that deliver and improve upon support management reporting, communications strategy, data management, organizational planning and various business functions.
The Office Leader is responsible for handling the essential aspects of Janssen Lab's recordkeeping, including recording financial transactions, managing accounts payable and receivable. Manage the daily, weekly and monthly accounting tasks and activities to ensure an accurate and timely monthly end close and reconciles accounts to ensure their accuracy.
The Office Leader contributes directly to long-term planning that promotes operational excellence, evaluates and recommends improvements to support services, and liaises between support and business functions regarding the same. He or she plays a hands-on role in program and project planning and manages the accounting functions.
The Office Leader will also:
Assist roll-out of Business Operations for Licensee companies; monitor SOPs track documentation, and ensure understanding of Licensee procedures.
Streamline Ongoing Business Operations by ensuring accuracy and completion of all documentation, as well as scheduling and tracking Licensee Orientation and business training processes.
Guide newly implemented intern program with local university as appointed program manager; facilitate flawless onboarding from initiation through reading and signing of SOPs and procuring computer hardware.
Serve as local team representative; plan activities, and manage calendars.
Create and manage Full Contact List and other databases for all relevant stakeholders, Licensees, and Service representatives.
Perform essential accounting functions not limited to monthly billing, invoicing, accounts payable, accounts receivable, and reconciliation.
Serve as primary point of contact for Licensees regarding business operational issues.
Provide assistance to Marketing Department by attending events to help process onsite visitors.
Open and close office to include reorder and restock of office supplies, conference room preparation, and ensure temperature sensitive packages are appropriately stored.
Process contracts, license agreements, and critical data through the system.
Collaborate with Facilities Team to quickly address Janssen Labs' maintenance issues; schedule, coordinate, and ensure problem resolution.
Qualifications
A minimum of a High School diploma along with 5 or more years of office management experience is required. The office coordinator must be Proficient in MS Office applications including Word, Excel, and Outlook. 2 or more years of experience in QuickBooks is preferred.
Ideally, we are looking for someone with the ability to act independently and decisively with minimal supervision while managing multiple concurrent tasks and utilizing problem solving skills. We seek an energetic contributor with a detail-oriented mindset. Excellent interpersonal skills and superior written and verbal communications are a must. We are also looking for a collaborative mentality that solves issues using team input and assessment of situations from multiple points of view. Finally, we need someone that is willing and eager to learn from supervisors and senior team members, thrives in a diverse workplace with high professional ethical standards, as well as understands and demonstrates strong customer service skills.
Johnson & Johnson companies are equal opportunity employers.
Primary Location: North America-United States-California-South San Francisco
Organization: Janssen Research & Development, LLC. (6084)
Job Function: Administration
Certain sites within the Johnson & Johnson Family of Companies participate in E-Verify as appropriate in accordance with Company guidelines and federal or state law. To learn more about the government sponsored program and to see a list of the sites that are currently enrolled, please click here.
Johnson and Johnson Family of Companies are equal opportunity employers, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status, or any other characteristic protected by law.
EEO is the Law
EEO is the Law GINA Supplement
Req ID
Date: Tue, 15 07 2014 00:00:00 GMT
Country: US
State: CA
City: South San Francisco
Postal Code: 94080
Locale: en_US

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